File Ownership

  Knozall Managing File Ownership

With rapid changes in work assignments among the work force, it is an ongoing task to insure that the files on the server are “owned” by a responsible employee or department.   The power in FileWizard makes the task quick and easy as demonstrated in this paper.

Finding File Ownership

FileWizard shows file owners by creating a query consisting of File Size and File Owner as query items.  This is shown in Figure 1. 

Click image to expand

Figure 1  Owners Query


When the query is executed, the results are shown in tabular form (Figure 2) and as a bar graph (Figure 3).  If there were too many owners to make a good graph, FileWizard defaults to a tabular report.

Click image to expand


 Figure 2 Owners Result (Tabular Report) – on NT volume

The bar graph shows the amount of used space that is attributable to each user.




Click image to expand

Figure 3 Owners Result (Bar Graph)


 Dick is no longer a member of the department.  His account was deleted.  The files the he owned are now "orphaned".  With FileWizard, we can set a new owner for the files. This is done by doing a scan, showing file names and owners.


Click image to expand

Figure 4 Owners showing orphan files


The scan results were sorted by owner and the files with no owner were highlighted, as shown in Figure 5. A new person, Alice, has been assigned to the department, and Dick's files should be assigned to her.

Click image to expand

Figure 5 Orphan files highlighted


Reassigning Ownership of "orphan" files


With the "orphan" files highlighted, from the Action menu in FileWizard, choose Set File Owner.  This will display a list of valid owners.  The highlighted files can then be set to a new owner.  In this case, it is Alice.


Click image to expand

Figure 6 Set File Owner to Alice

The ownership for these "orphan" files is now assigned to Alice, as shown in Figure 7.  FileWizard makes it easy to assign ownership of files so that you can be sure that all files of a discontinued employee are re-assigned and the server is kept clean of files that are not owned by anyone.

Click image to expand

Figure 7 File Ownership after reassignment

Using FileWizard on NetWare

Performing a scan and then an Owners query on Vulcan\SYS: (a NetWare 5 volume) shows the file ownership as in Figure 8.  As you can see files are owned by Tom, Dick and Harry, in addition to Vulcan and supervisor.


Click image to expand

Figure 8 File Ownership on NetWare volume

Run a scan with query items being File Name, File Size, and File Owner, then in the result screen highlight all the files that belong to Dick and Tom and change them to user Harry. Then you will note that Harry is the user that owns the files.

Click image to expand

Figure 9 Showing change of ownership to Harry


Harry was deleted as a user, since he left the company.  A new scan and a owners query show the files that were assigned to him are now showing up as invalid id.  These files are easily identified and assigned to a new owner. 


Click image to expand

Figure 10 Files owned by Invalid Id



This quick note shows how easy it is to manage file ownership.  You can find out who owns what space, you can find out any files that are “orphans”, (owned by Invalid Id's in NetWare, or No Owner Found in Windows), and take action to correct the situation.  As shown, this works equally well on NT and NetWare servers.


Last updated 01/10/2012

(800) 333 8698   (520) 426-3859
9386 N. Linnet Road, Casa Grande, Arizona 85294